| About you |
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| About the event |
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Yes
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Event management |
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| About the venue(s) |
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| About the schedule |
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| About the infrastructure |
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Is there level access from truck unload to event space with no stairs/steps/ramps?
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No |
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Stairs
Steps
Ramps
Lifts
Corridors |
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Is vehicle access restricted due to size/weight/loading doors/local authority regulations?
Yes
No |
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Are there any time of day restrictions/door size restrictions/corridor width restrictions?
Yes
No |
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What type, quantity and position of power supplies?
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Is flying possible in the venue? What is the type, layout and capacity of rigging points?
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Is there equipment and case storage within or near to the event space?
Yes
No |
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Does the venue have any restrictions or special requirements regarding smoke?
Yes
No |
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| About Technical Production |
| Sound |
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How many wired microphones are required (lectern/top table)?
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How many Tie Clip Radio Mics are required?
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How many Hand Held Radio mics are required?
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If music is to be played, have you chosen the tracks/artists? Has PRS been covered?
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If audio stings are to be used do they exist or do they require editing. Has PRS been covered?
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If a live act/band is appearing, do you have their technical specification and any special requirements?
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Is an audio recording required? If so what format?
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Are there live audio links to other rooms or venues (Teleconferencing)?
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| Light |
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Is the stage lighting fixed position/colour or are movement/colour changes required?
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Is the venue lighting easily controllable or does it need replacing?
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Are there any architectural features or areas that need lighting?
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Is there any external lighting required?
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Are followspots required?
Yes
No |
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Are any Gobo's required? Do they exist? Do you have artwork?
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Are any particular lighting effects or cues required that need additional equipment?
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Are photographs or video being shot? If so where abouts and does it require additional lighting?
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| Vision |
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Will a single screen be large enough?
Yes
No |
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If multiple screens are used will they show the same content at all times?
Yes
No |
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Would a widescreen format work for this event?
Yes
No |
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Are special ratio or shaped screens required?
Yes
No |
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Can all the audience see the main screens or are relay screens required?
Yes
No |
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Are graphics required? Do they exist? Who is producing them? Is there a template? Do Brand guidelines exist?
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Is video playback required? Does footage exist. What formats/screen ratios are used?
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Is live camera to screen required?
Yes
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Does the event require recording? If so 4:3 or 16:9?
4:3
16:9 |
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Is Autocue required (does the script exist)?
Yes
No
Script |
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Are there live links to other room or venues (Satellite/videoconferencing)?
Yes
No
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| Stage |
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Does a stage design or theme exist?
Yes
No |
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How many people or props are on the stage? How many levels?
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Presenters Green Room, Models changing rooms, Rehearsal Space.
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Will the audience require access to the stage?
Yes
No |
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Do the presenters access from the audience or from backstage?
Audience
Backstage |
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Is wheelchair access required or any other special requirements?
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Lectern(s), Tables, Seating, Props, Exhibits, Theming, Mechanics.
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| Media |
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Who is responsible for content production? Does a specification exist?
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Who is responsible for video production? Does a specification exist?
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Is there post event requirement for content or video from the event?
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| Subsistance |
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Is crew catering provided by the client/venue?
Yes
No |
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| Health & Safety |
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Who is responsible for collating H&S documentation? Are there any special restrictions?
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